By introducing the Facility App, your company will be able to automate and digitize several internal – and currently manual – processes and tasks. Thereby saving your company time and ressources.
The Facility App from GoAppified comes in your own visual design and can be customized exactly to cover your needs. The wide range of modules and functionalities covers canteen ordering, payment and take-away, meeting room booking and catering, parcel services, electric car charging, in-house coffee shop, vending machine mobile payment, registration of guests and more.
With the Facility App from GoAppified you have a greater chance to eliminate fraud in the canteen and reduce time wasted for your employees standing in line, waiting to be served and pay for their lunch and coffee. The Facility App also offers you to run your facility with less personnel to handle payment and cash, as the mobile payment platform and self-service module give you the possibility to run a fast track lane and be more efficient.
GoAppified’s Facility App supports both iOS, Android and Windows, making sure to support all of your employees. Additionally, your potential various geographical locations can be supported and reflected within the app. Payment methods cover app switch to MobilePay by Danske Bank, credit card payment, deduction of salary and payment by company department.
The Facility App modules in current operation are listed below. However, our Facility App is a dynamic platform and we are always working on new modules and functionalities. Thus, please do not hesitate to contact us for a discussion of new modules or functionality in case the current list of modules does not cover your specific needs.
Many companies have installed vending machines at their location to fulfill their employees' needs for food and beverage, which either requires that the employees have cash or credit cards at their disposal.
The Facility App has a vending machine module with an integrated mobile payment solution. By installing a box with an integrated SIM card and a beacon the vending machine will be connected to the Internet and the Facility App. The vending machine will perform the transaction and serve the refreshment selected by the employee from the Facility App. The amount is charged directly from the employee‘s credit card, salary or whichever of the aforementioned payment methods available.
This enables the company to reduce the cost of handling cash and credit card readers; the payment for beverages and snacks from the vending machines is handled solely by the Facility App. Additionally, this will provide the owner of the vending machine with an inventory list in real time, allowing the owner to respond before the machine runs out of stock.
Several companies have adapted the coffee culture and have implemented in-house coffee shops. Here customers and employees are served by professional baristas and thus the expectations of quality-conscious coffee drinkers will be met.
With the Facility App, the employee will be able to order his og her coffee directly from his or her desk and set a time for pick up at the coffee shop. For instance, you can order your coffee to be ready when you arrive at your work place. When the coffee is ready, a notification will be sent to the employee. As the payment is handled directly in the app, any waiting time in queues is eliminated.
The meeting room booking and catering module in Go!Facility allows you to control all details concerning meetings and conferences – no matter if you are there physically or not. The module makes it possible to order meeting rooms for the entire week as well as catering if needed from the client’s smartphone.
Furthermore, the solution will be an effective tool for the canteen staff, as placing of orders and handling of product are managed on the same administrative platforms and interfaces as the rest of the Go!Facility modules. Thereby making it possible for the canteen executive to keep track of all incoming orders on one joint dashboard.
By implementing the canteen module in the Facility Management App, your company canteen can avoid the process of handling payment; the canteen guests themselves handle all ordering and payment in the app. Many company canteens would benefit from not accepting cash, as it is expensive to handle. Cash or credit card acceptance at a cash register requires staff and the manager has to count the cash every day and get it transported to a bank.
Canteen solution for employees
In conjunction with installed beacons, the canteen module enables the company to automatically register when the employees enter the canteen area for lunch. The beacon will be encoded to ‘wake up’ the Facility Management App where upon the employee will have to approve payment or activate a meal voucher before eating in the canteen.
Besides reducing loss, staff and waiting time, this solution will provide the employee with an overview of his or her spending in the canteen, as each purchase is accompanied by an order receipt stored directly in the Facility App.
External visitors and guests
Implementing the canteen module additionally enables the company to serve external visitors in the canteen. External consultants, suppliers etc. can download the Facility App and perform the payment directly within the app or use a self-service iPad at point of sale.
The employees can bring customers and guests to the canteen for lunch and pay for those as well. Payment can be made directly to a department number within the company or to the employee‘s own credit card, salary or MobilePay app switch.
Take-away food for employees
The canteen module will enable the canteen to sell food to take home. The kitchen staff can prepare portions ready to take away for the employees after work, providing a great service for the employees while creating an additional income for the canteen. The menu is created and maintained directly in the web admin panel in which the kitchen staff also can handle stock management, pricing and time slots. The employees perform ordering and payment directly in the Facility App. The employee receives a notification on his or her smartphone when the order is packed and ready for pickup. Menus can be announced a week or more in advance in order to inform the employees about upcoming offers.
As mentioned above, the menu, pricing, stock etc. are maintained in a web admin panel. Additionally, the canteen will be equipped with one or more iPads configured as management dashboards. This enables the canteen staff to view, manage and process incoming orders.
Furthermore, the Facility App and the administration setup allow support for shared canteens. If more than one company is housed in the same building and several companies thus share the same canteen, it can be an advantage for the Facility Management to use the Facility App, as all administration, management, pricing and payment can be set up with different terms.
With a staff association module, it is possible to provide the employees with an overview of the events and work functions that the association offers. The Go!Facility App is able to gather all these offers in a calendar, type in vacant seats and handle potential self-payment.
Payment to the staff association
In this module from GoAppified, the employee is able to pay with MobilePay or credit card. Immediately following the payment, the employee will receive a receipt. The module saves management time and all employees get equal access to offers.
Many companies have implemented Follow-Me print, which allows employees to pick up their printed documents at any printer in the building by using their access card. This solution saves the company resources, as the number of faulty print jobs is reduced drastically. The Facility App can be integrated with the Follow-Me print solution from Papercut. Thus, by enabling the Follow-Me print module in the Facility App and installing a beacon in the printer, employees can activate the print process directly from their smartphones.
The Follow-Me print module will create a more flexible solution for the employees and the company can handle potential payment for printed documents directly in the app.
The task of registering how many miles the employees have driven due to business purposes is resource-intensive and costly for the company. Very detailed information must be provided for each trip in order to be compliant with legislation in Denmark. This module in the Facility App eases the task significantly.
By using the GPS signal in the employee’s smartphone, the registration can happen easily and quickly on the road. The employee must simply remember to switch on the registration when the trip starts – and off when it finishes. On the one hand, this reduces the administration time for the employees. On the other hand, the module reduces any potential fraud carried out by employees, as the number of driven miles is registered automatically and cannot be manipulated.
Electric cars are becoming increasingly popular and there is an increasing need for more charging stations. Some companies have already setup charging stations at the premises and are providing the service free of charge.
The car charging module will enable you to charge a configured amount for each kWh charged from a specific station. An integration directly with charging stations from Evergreen secures that the charging cannot be done until the employee or guest has started the car charging in the app and chosen a payment method.